Administration
School settings
Your school profile, operating hours, and the grace period before someone is late.
On this page
This page has no sections.
Two things live here: your school’s identity, and the hours it runs. The second is much more consequential than it looks — attendance is measured against it.
School details
Name, phone number, email address and full street address. These appear across the system and on anything the school sends out.
The country is not cosmetic. It decides how phone numbers are read: a local
number typed as 071 123 4567 is understood as a South African number because the
school is set to South Africa. Get it wrong and phone numbers fail to parse — which
shows up later as a parent who cannot be reached by SMS.
South Africa, Lesotho, Eswatini and Namibia are supported.
Operating hours
One row per day of the week. Each carries an open switch and a start and end time.
The days marked open also define your working week, which is what attendance reports count against. A school that runs Saturday classes marks Saturday open and its reports count Saturdays; one that does not, does not.
The grace period
A few minutes after the start time during which an arrival still counts as Present rather than Late. It exists because a system that marks somebody late at 07:30:04 produces a report nobody trusts and everybody argues with.
Set it to whatever your school actually operates. Five minutes is common; ten is not unreasonable.
What reads these settings
| Setting | Used by |
|---|---|
| Start time | Whether a staff clock-in is Present or Late |
| Grace period | The same |
| Open days | Working-day counts in attendance reports |
| Open days | The generator’s total weekly lesson slots |
| Country | How phone numbers are parsed everywhere |
| Name and address | Everything the school sends out |
Checking it after setup
The Setup Guide includes Check your school hours as a step for exactly this reason. The defaults are Monday to Friday with a short grace period — a reasonable guess, and a guess.