Permissions reference — Alviyora Help

Every permission in Alviyora, what it unlocks, and which of the four default roles holds it. This is the list you tick from when building a custom role.

A = Admin · T = Teacher · L = Learner · G = Guardian

Note

Admin holds every permission listed here except View Parents Portal, which belongs to guardians. Custom roles hold what you tick, plus the baseline below.

What everybody gets anyway

Three permissions are not yours to grant or withhold. Every account at the school holds them, whatever its role, and they show in the matrix ticked and locked:

Permission	Who holds it	Why it is not optional
View Announcements	Everyone	Announcements already carry an audience — everyone, staff, learners or guardians — so who sees a given notice is decided when it is written. A role gate on top of that only ever meant “this person cannot be told anything”.
View Settings	Everyone	The settings page is the person’s own account: their password, their username, their signed-in devices. Nobody should need permission to change their own password.
View Attendance	Staff roles only	Clocking in and out, and seeing your own attendance. A caretaker who cannot clock in cannot be paid. Learners and guardians do not get this one.

This exists because a role you create starts with nothing ticked. A school that added General Worker or Janitor and assigned somebody to it had just created an account that could sign in, see an empty sidebar and a “No access to the dashboard” message, and do nothing at all — including ask for help, since they could not read an announcement or change the password they had been given.

Everything else is still yours to decide. The line is: your own account, and what the school is telling you on one side; everybody else’s data on the other. Seeing other people, marks, learners or finance stays in the matrix.

Staff roles versus the others

The attendance half keys off the staff role switch you set when creating the role — the same one that decides whether people holding it appear on the Staff page. Tick it for a caretaker, a driver, a bursar; leave it off for anything learner- or guardian-shaped.

General

Permission	What it unlocks	A	T	L	G
View Dashboard	Access the dashboard	✅	✅	✅	✅
View Parents Portal	Access the parents portal	—	—	—	✅

Attendance

Permission	What it unlocks	A	T	L	G
View Attendance	The attendance page, and clocking in and out	✅	✅	—	—
View Attendance Reports	Attendance reports for all staff, including missing clock-outs	✅	—	—	—
Manage Staff Attendance	Clock staff in or out on their behalf, and correct missing clock-outs	✅	—	—	—
Take Learner Attendance	Mark the daily register for your classes	✅	✅	—	—
View Learner Attendance	Learner attendance reports, scoped to your classes	✅	✅	—	—

Users

Permission	What it unlocks	A	T	L	G
View Staff	The staff list	✅	—	—	—
Manage Users	Register staff, learners and guardians	✅	—	—	—
Manage Roles	Create custom roles and assign permissions	✅	—	—	—
View Learners	The learner list	✅	✅	—	—
View Basic Profiles	The profile card of members of your school	✅	✅	✅	✅
View Full Profiles	All profile information, sensitive fields included	✅	—	—	—
Edit Learner Profiles	Edit profiles of learners in your classes	✅	—	—	—
View Notes	Read staff notes about learners and staff	✅	✅	—	—
Manage Notes	Write, edit and delete staff notes	✅	✅	—	—

Academics

Permission	What it unlocks	A	T	L	G
View Academics	Academic results and assessments — the staff-facing capture screens	✅	✅	—	—
View Own Results	Your own — or your child’s — subjects, assessments and marks	✅	—	✅	✅
Manage Academic Settings	Grades, sections, subjects, academic years, teacher assignments	✅	—	—	—
Manage Grade Subjects	Assign subjects to grades	✅	—	—	—
Manage Enrollments	Enrol learners in subjects	✅	—	—	—
Manage Promotion	Generate and decide year-end results and promotions	✅	—	—	—

Why View Academics and View Own Results are separate

View Academics is the staff-facing capture permission — it opens the screens where marks are entered for everybody. View Own Results is a much narrower claim: this account’s own results, never anyone else’s.

Merging them would mean either handing learners the capture screens, or teaching one permission to mean two different things depending on who holds it.

Timetable

Permission	What it unlocks	A	T	L	G
View Timetable	View the timetable	✅	✅	✅	✅
Manage Timetable	Create and edit the timetable	✅	—	—	—
Generate Timetable	Run the generator and publish for the whole school	✅	—	—	—

Generate Timetable cannot be delegated

It is restricted and does not appear in the permission matrix at all. It stays with the Admin role specifically.

Manage Timetable covers editing one class’s timetable and is delegable to anyone sensible. Generating replaces the whole school’s timetable in one action — which is not something that should be available through a tick box, however senior the role.

Homework

Permission	What it unlocks	A	T	L	G
View Homework	View homework	✅	✅	✅	✅
Manage Homework	Create and edit homework	✅	✅	—	—

Communication

Permission	What it unlocks	A	T	L	G
View Announcements	View announcements	✅	✅	✅	✅
Manage Announcements	Create and edit announcements	✅	—	—	—

Sending an SMS is not a separate permission — any member of school staff who can open a learner’s profile can reach that learner’s guardian.

Settings

Permission	What it unlocks	A	T	L	G
View Settings	The settings page	✅	✅	✅	✅
Manage Settings	Edit school hours and school settings	✅	—	—	—
Manage School	The school profile — name, contact details, address, hours	✅	—	—	—
View Action Log	The record of who did what at the school	✅	—	—	—

Finance

Permission	What it unlocks	A	T	L	G
View Finance	Access finance features	✅	—	—	✅
Manage Finance	Fee structures and learner fee assignments	✅	—	—	—
Capture Payments	Record manual EFT and cash fee payments — the bursar’s	✅	—	—	—
Manage Billing	Your school’s own Alviyora subscription	✅	—	—	—
View Bookkeeping	The school’s accounts, journal and financial reports	✅	—	—	—
Manage Bookkeeping	Record income, expenses and journal entries; manage accounts and financial years	✅	—	—	—

Building a role from this

Three worked examples:

Principal — Teacher’s set, plus View Staff, View Attendance Reports, View Action Log, View Full Profiles, and Manage Announcements. Not Manage Roles unless they should be able to change their own access.

Bursar — View Dashboard, View Settings, View Learners, View Basic Profiles, View Finance, Manage Finance, Capture Payments. Nothing academic.

Head of Department — Teacher’s set, plus View Academics across the department and Manage Announcements.

Roles and permissions Why two people see two different schools, and how to build a role that fits your staff.Adding staff, learners and guardians One person at a time, with the right roles and the right first-sign-in details.

What everybody gets anyway#

General#

Attendance#

Users#

Academics#

Timetable#

Homework#

Communication#

Settings#

Finance#

Building a role from this#