Alviyora

Communication

Announcements

Posting to the whole school or one audience, with read receipts.

Written for School adminTeacher
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An announcement is the school speaking to everybody at once — a closure, a sports day, a change to the timetable, a reminder about fees. It appears on the dashboard of everyone it is addressed to, the moment they next sign in.

Who can do this

Manage Announcements to post. That sits with administrators by default — teachers hold View Announcements only. The permission exists in the catalogue, so a school that wants heads of department posting can grant it to a role it builds.

A new school. Everything starts with New Announcement.

Posting one

Write the title and the body

The title is what appears in a list and in a notification — make it say what it is. “Grade 8 camp: revised departure time” beats “Important notice”.

Choose the audience

Four options, and picking correctly is what keeps people reading them:

AudienceWho sees it
EveryoneEvery person attached to the school
StaffStaff only
LearnersLearners only
GuardiansParents and guardians only

A staff-room matter sent to Everyone reaches 2,600 learners and their parents. The cost is not the message — it is that the next one is read less carefully.

Pin it, if it needs to stay at the top

Pinned announcements sort above everything else regardless of date. Use it for things with a shelf life: exam week arrangements, a closure. Unpin them afterwards — a permanently pinned notice stops being read within a fortnight.

Post

It is live immediately.

Read receipts

Alviyora records who has read each announcement, by name.

For the person reading, the effect is the unread badge: a red count against Announcements in the sidebar, and against the group heading when the group is collapsed, so a shut section still shows there is something inside it. Opening an announcement marks it read.

For the person who posted, it is a list: who has seen it and who has not. This is useful and it is worth being honest about its limits — a read receipt means the announcement was opened, not that it was understood or acted on. It tells you whether a message reached people. Chasing the ones it did not reach is a reasonable use of it; treating it as proof of consent is not.

Editing and deleting

An announcement can be edited after posting. Read receipts are not reset, so somebody who read version one and never returned will not know it changed.

For a correction that matters — a changed date, a changed venue — post a new announcement rather than quietly editing the old one. Everyone gets an unread badge again, which is exactly what you want.

Announcements or SMS?

Alviyora has two ways to reach a parent, and they are not interchangeable:

AnnouncementSMS
ReachesAnyone who signs inAny phone, no sign-in
CostsNothingA per-message charge
Good forThe whole school, notice-board mattersOne family, something urgent
Proof of receiptRead receiptDelivery to the handset

A school closure tomorrow is both: an announcement for the record, and an SMS for the parents who will not open the app tonight.

What everyone sees

Announcements appear:

  • On the dashboard of everyone in the audience.
  • Under Communication → Announcements, in full, pinned first then newest first.
  • As an unread badge until opened.

Guardians see them in the parents portal alongside their children’s information.

Sending an SMS to a guardian Reaching a parent on any phone, from the learner’s profile — including what it costs.The parents portal What a guardian sees when they sign in, and how children get linked to them.Finding your way around The sidebar, the top bar, search, notifications, language and dark mode.