For school administrators

The Admin role holds every permission in the system except one — access to the parents portal, which belongs to guardians. Everything on this page is yours.

This is a map rather than a manual: each section says what the screen is for and links to the page that explains it.

Setting up

If your school is new, work down the Setup Guide at the top of the sidebar. It is ordered so that setting something up always comes before using it, and it checks your real data rather than a tick box.

Set up a new school From registering your school to a working first day, in the order the system expects.Years, grades, classes and subjects The scaffolding everything else hangs on. Get this right and the rest follows.Grade subjects and enrolments Which subjects a grade takes, and which learners sit in each of them. Bulk enrol included.

Running the school day

An administrator's dashboard: clock-in timer, the live count of staff on site, and the month's attendance figures — Your dashboard: who is on site right now, and the month so far.

Attendance. Display the QR code at reception, watch the live on-site board, and pull staff-hours reports by week, month or year. The learner register is taken by teachers; the reports across all classes are yours.

Communication. Post announcements to the whole school or to one audience, with read receipts. Reach an individual parent by SMS.

Staff attendance and the QR clock The rotating QR code that replaces a fingerprint scanner, and the reports it produces.Attendance reports Who was where, by person, class, day, week, month or year — and how to export it.Announcements Posting to the whole school or one audience, with read receipts.Sending an SMS to a guardian Reaching a parent on any phone, from the learner’s profile — including what it costs.

People

Add staff, learners and guardians one at a time, or import a whole school from a spreadsheet. Both are yours. So is everything about who can do what.

Adding staff, learners and guardians One person at a time, with the right roles and the right first-sign-in details.Importing from a spreadsheet Bring a whole school in from Excel — templates, every column explained, and how errors are shown.Profiles and staff notes What each profile holds, who may see which parts, and the private note trail on a person.Invitations and account linking Bringing in someone who already has an Alviyora account, and merging a duplicate login.Roles and permissions Why two people see two different schools, and how to build a role that fits your staff.Permissions reference Every permission in the catalogue, what it unlocks, and which default roles hold it.

Two screens to get right early

Grade Subjects and Teacher Assignments. Neither looks urgent, and both are the reason something else is mysteriously empty later — an enrolment that enrols nobody, a teacher whose register has no classes in it.

Academics

The scaffolding — years, grades, classes, subjects — plus enrolment, timetables, marks and the year-end close.

Years, grades, classes and subjects The scaffolding everything else hangs on. Get this right and the rest follows.Grade subjects and enrolments Which subjects a grade takes, and which learners sit in each of them. Bulk enrol included.Timetables Periods, class timetables, exam timetables — uploaded by hand or built by the generator.Assessments, marks and reports Create an assessment, capture marks, publish when you are ready, print a learner report.Homework Setting work for a class and seeing exactly who has ticked it off.Year-end promotion Closing off a year: final averages, learner-by-learner decisions, promote a grade.

Money

Two separate things, on two separate permissions:

Finance — what parents pay your school. Fee structures, extras, schedules, who gets the invoice.
Billing — what your school pays Alviyora.

School fees Fee structures per grade, optional extras, payment schedules and who gets the invoice.Your Alviyora subscription What the platform costs, how it is billed, and where to see your invoices.

Administration

School settings Your school profile, operating hours, and the grace period before someone is late.The activity log Who did what, when, and from where — the record you reach for when something is off.Your personal settings Password, language, theme, and every device your account is signed in on.

The year, in order

A school year has a shape, and doing each part when it is due is much easier than doing it late:

When	What
Before the year starts	Create the academic year and mark it current. Set grade subjects for the new year. Enrol classes. Set teacher assignments. Build or generate the timetable
First week	Check school hours and the grace period. Post a welcome announcement. Hand out sign-in details
Each term	Create assessments with correct weights. Publish marks when marking is finished
Ongoing	Watch attendance reports for patterns. Keep guardian phone numbers current
Year end	Generate year-end results, decide the Pending rows, promote. Then set up the new year

The three things that cause the most support calls

1. “The register is broken.” It is a missing teacher assignment nine times out of ten. → Years, grades, classes and subjects

2. “Bulk enrol did nothing.” No grade subjects are defined for that grade, so there was nothing to enrol anybody in. → Grade subjects and enrolments

3. “Everyone is late.” School hours or the grace period do not match your school. → School settings

Troubleshooting The dozen things that actually go wrong, and what each one means.

Setting up#

Running the school day#

People#

Academics#

Money#

Administration#

The year, in order#

The three things that cause the most support calls#